Saturday, 9 August 2008

Court Generated Documents

Now that everyone uses either word processing software or has the case management system create standard documents electronically, why are most courts only storing the data on paper in the paper file? In my experience there is continually an issue in court case management systems as to new data fields that must be added to either track new things for statistical information or to clarify information such as judgments, sentencing, or orders. So since electronic storage is so very cheap today, why aren't all court electronic generated documents being automatically saved in the court's system?

Is there an issue as to whether the electronic copy is the original or true copy? If so, then the documents should be printed to PDF.

Is there an issue that either a conforming or judge's signature is not affixed to the document? Then a digital signature and file stamp (or watermark) can be used.

Is there an issue regarding control? If so then digital rights management and encryption should be examined as a possible solution.

The point of this is that I believe a case management system should be focused on what its name says, managing cases. Documents can then be appropriately used, searched, and hopefully tagged to supplement the case management process and in the near future be applied for judicial research and use.

Next time, I'll write about self-docketing documents.

No comments:

Post a Comment